Add Disclaimer to Mail Signature in IBM SmartCloud Notes (Custom Implementation)

Requirement:

A company disclaimer is required to be added to all the Emails sent across the organization and outside using SmartCloud Notes Client and iNotes.

Challenge:

SmartCloud Notes doesn’t support functionality of Message Disclaimer.

 

Solution:

This solution is a work around and not really a Cloud based integration.

We’ll be using a LotusScript Agent to modify the Mail Signature for Notes Client, iNotes – Plain Text and iNotes – Rich Text and append the Disclaimer for all users.

Assumption:

The Administrator has access to all the MailFiles in SmartCloud Notes via Template Modification.

 

Code:

Option Public
Option Declare

Const DISCLAIMER = |
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Disclaimer :
This e-mail and any attachments thereto are intended for the sole use of the recipient(s) named above and may contain information that is confidential and/or proprietary to the ABC Pvt. Ltd. Any use of the information contained herein (including, but not limited to, total or partial reproduction, communication, or dissemination in any form) by persons other than the intended recipient(s) is prohibited. If you have received this e-mail in error, please notify the sender immediately and delete it.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Sub Initialize
    Dim s As New NotesSession
    Dim docP As NotesDocument
    Dim db As NotesDatabase
    Dim dociNotes As NotesDocument
    Set db = s.CurrentDatabase
    Set docP = db.GetProfileDocument("CalendarProfile")
    Set dociNotes = db.Getprofiledocument("iNotesProfile")
    If docP.SignatureInserted Then 'Avoid repeated insert of signature
        'Plain Text Signature
        docP.Signature_1 = docP.Signature_1(0) & Chr(10) & DISCLAIMER
        'HTML iNotes Signature
        dociNotes.HTMLSignature = dociNotes.HTMLSignature(0) & Chr(10) & DISCLAIMER
        'Notes RichText Signature
        Dim rtItem As New NotesRichTextItem(docP, "Signature_Rich")
        Call rtItem.appendtext(DISCLAIMER)
        docP.SignatureInserted = True
        Call docP.Save(True,False)
        Call dociNotes.save(True, False)
    End If
End Sub

Customize Domino Login Form to allow only Email Address

Default Domino Login Form allows multiple variants of Username to login:

• Notes Common Name
• Notes Canonical Name
• Notes Abbreviated Name
• Email Address etc.

If administrator wants to restrict usage of email address only, then following customization can be used:

Assuming SSO is configured on Domino Server and Domcfg.nsf is deployed on server, we’ll create a custom login form:

1. Open Domcfg.nsf in Domino Designer.
2. Create a copy of “$$LoginUserForm” Form and rename it. For e.g. “DEMOLoginUserForm”.
3. Open the newly created form and modify the “Username” field as shown below. Change the name of field to “User” in first and last tab of Field Properties.
   
   
4. Goto the “onChange” Event of “User” field and add following code:
   return onSelectEmail()
5. Goto the “JSHeader” section of Form and add following code (Please update the domain name in code appropriately): function onSelectEmail(){
            if(document.getElementById('User').value=="") {
                alert("Please enter username first");
                       document.getElementById('User').focus();
                       return false;
            }
                 document.getElementById('Username').value=document.getElementById('User').value+"@demo.com";
                 return true;
     }
6. Add the Domain name in front of User field as shown in image above.
7. Add following code as “Pass thru HTML” in the next line after User field:
   <input name="Username" id="Username" type="hidden">
8. The form is ready now !
9. Now open Domcfg.nsf in Domino Admin client and set the mapping for this new form:
   
10. That’s all !
    

 

Let me know if you face any issues.. I’ll be happy to assist.